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Business process digitalisation for your company

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Before
  • Shared spreadsheets
  • Chain emails
  • Double data entry
After
  1. Request
  2. Approval
  3. Tracking
Illustrative diagram

Our offer

Transform your business processes with digital tools

Digitalisation means using digital solutions to simplify tasks, structure information and improve coordination between teams. It must start from the company's real needs rather than multiplying tools without a clear purpose. Trivia Agency helps businesses analyse their processes and put in place solutions suited to how they work.

  1. Digitalisation of internal processes

    Identify repetitive tasks and structure operations using workflows and appropriate tools.

  2. Business tool development

    Create applications or interfaces to manage operations specific to your business.

  3. Task automation

    Reduce manual interventions when the business rules and available tools allow reliable automation.

  4. System integration

    Facilitate exchanges between your applications and services when appropriate technical interfaces are available.

  5. Data centralisation

    Improve access to useful information and reduce re-entry across multiple tools.

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Benefits

Smoother processes and better visibility

Reduce repetitive tasks

Automate relevant operations and limit manual re-entry.

Improve tracking

Structure information and make activity monitoring easier.

Better team coordination

Define clearer work steps and improve information flow.

Support company growth

Evolve processes and tools as new needs arise.

We only quote savings or productivity gains if they have been measured and can be justified.

Approach

A progressive approach to a successful digitalisation

  1. 1Diagnosis

    We analyse current processes, the difficulties encountered and the priority goals.

  2. 2Needs definition

    We identify the necessary features, the users involved and the constraints.

  3. 3Solution design

    We define the workflows, tools and integrations suited to the agreed scope.

  4. 4Implementation and validation

    We develop or configure the solution, then verify its operation with the relevant users.

  5. 5Continuous improvement

    Depending on the contract, we can support adjustments and evolutions after deployment.

Discuss my digitalisation

Use cases

What can be digitalised in a company?

  • Request management and tracking
  • Document circulation and approval
  • Data entry and centralisation
  • Operations and intervention tracking
  • Internal task management
  • Exchanges between existing tools
  • Dashboards and reporting
  • Portals for clients or partners

Feasibility depends on the processes, existing systems and security needs.

Toolbox

Digital tools chosen according to your needs

We avoid presenting digitalisation as the systematic installation of software. The solution is chosen based on the problem to solve.

Functional analysis
Process modelling before any technical choice.
Web application development
Tools built for your specific needs.
APIs and integrations
Connection between your existing tools.
Databases
Structuring and centralisation of your information.
Workflow automation
More reliable, less repetitive tasks.
Dashboards and reporting
Better visibility on your activities.
Security and maintenance
Access management and long-term tracking.

To process

Access request
Purchase order

In progress

Expense report

Approved

Leave request
Illustrative example

Example

Project in development

Digitalisation projects focused on concrete needs

A workflow to centralise internal request tracking

Setting up a tool to centralise, track and process internal requests, with a reduction in manual exchanges between teams.

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Commitments

An approach centred on your business processes

Trivia Agency favours a pragmatic approach: understand how the company works, identify the areas to improve and propose a solution adapted to the real context.

  • Analysis before technical choice

    The need is understood before the solution is proposed.

  • Solution adapted to existing processes

    No generic tool imposed by default.

  • Attention to adoption

    A solution is only useful if it is used.

  • Integrations assessed for feasibility

    Nothing is promised without technical verification.

  • Possibility to evolve the solution

    The project can adapt over time.

FAQ

What is business process digitalisation?

It is the use of digital solutions to improve or structure a company's processes, for example request management, approvals or operations tracking.

Where do you start a digitalisation project?

It is generally useful to start by identifying problematic tasks, user needs and priority goals before selecting a solution.

Do you need to replace existing software?

Not necessarily. Depending on their integration capacity and the needs, it may be possible to connect existing tools or complement their features.

Can repetitive tasks be automated?

Yes, when the steps and rules are sufficiently clear and the tools involved allow reliable automation. Some decisions must remain under human control.

How much does a digitalisation project cost?

The budget depends on the number of processes involved, the complexity of integrations, the features and the support required.

How long does a project take?

The timeline depends on the project scope, existing systems and team availability. A progressive implementation can allow priorities to be handled in stages.

See also

Let's identify the digitalisation opportunities in your company

Tell us about your processes, the difficulties you face and the goals you want to achieve. We can examine the digitalisation possibilities suited to your organisation.

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